Project Services Officer

Project Services

Project Services Officer

Job Description

Job Summary

The Project Services Officer plays a vital role in various stages of project development from planning and construction to handover with a focus on procurement coordination, documentation management, and administrative support. He/she will be the main contact point and will ensure smooth delivery of Project Services.

The Project Services Officer embodies Menarco’s dedication to the Entrepreneurial Operating System (EOS) and embraces our core values centered on people, planet, and the principles of integrity, courage, excellence, mindfulness, and empathy (ICEME). He/She is expected to resonate with Menarco’s passion for purpose, innovation, and a commitment to contributing to a greater good, epitomized by our mission to build better for every individual we impact.

Job Summary

Education & Experience

Core Functions

1. Procurement – Planning and Design Stage

a. Coordinate schedule of meetings and preparation of minutes of meetings

b. Research on new materials, tools and technologies for the improvement of the projects

c. Receiving, organizing and sharing of project files and documents

d. Help his/her team in coordinating with other Menarco teams for pertinent project information dissemination and input

e. Help his/her team in coordinating with third-party suppliers and consultants for project requirements

f. Monitor completeness of tender documents prior to issuance to bidders.

g. Coordinates issuance of procurement minutes of meetings, bid bulletins, notices, invitations, etc.

h. Consolidate technical evaluation for the procurement of designers and consultants.

i. Coordinate with other departments to make sure that activities as per agreed tender schedule are completed as planned.

2. Procurement – Construction Stage

a. Conduct regular inspection on site to make sure that vendors deliver materials / services as per award.

b. Coordinate with the construction management group and the warehouse for the inventory and monitoring of owner supplied materials.

c. Review and confirm completeness of vendors’ billings.

3. Handover Management

a. Assist in ensuring that the units for handover are ready.

b. Assist in making sure that the required documents for handover are correct and complete.

c. Other assignments that may increase knowledge, under breadth of experience, and build on values of team members.

4. Administrative Tasks

a. Coordinate with various team members, ensuring that individual tasks and key deliverables (“rocks”) are completed on schedule.

b. Provide timely and appropriate support to the Project Services team, particularly in relation to procurement activities for new projects.

c. Conduct research on materials and data relevant to the organization’s project development objectives—such as emerging building technologies, sustainability and wellness trends—and verifying their alignment with the specific goals and requirements of each project.

d. Collaborate with Procurement Specialist on all administrative and project management purchases ensuring a smooth procurement process.

Required Qualifications

Education & Experience

Graduate of Architectural/Engineering/Management Course
2-3 years relevant experience in the same capacity preferably from a Real Estate industry. Fresh graduates are also welcome.
Outstanding communication, presentation and facilitation skills
Self-motivated, ability to work independently and has proactive approach to tasks and problem solving
Adaptability, s/he has flexibility in handling changes and unexpected challenges
Strategic Planning
Complex problem resolution and general management expertise
High level of interpersonal skills and integrity
Solid team player
Strong Business Acumen
Creative, forward thinker
Expert Microsoft Office skills like Word, Outlook, Powerpoint, and Excel.

Project Services Officer