Project Services Specialist

Project Services

Project Services Specialist

Job Description

Job Summary

The Project Services Specialist works with the Head of Project Services in coordinating with the different team members in making sure that the individual to dos and rocks are delivered on time. S/He is responsible for providing prompt and adequate assistance to project services in procurement for new projects. He/She will also be responsible to research materials and data pertinent to the project development goals such as new building technologies, sustainability and wellness trends and materials and cross checking them with actual project goals and requirements.

The Project Services Specialist embodies Menarco’s dedication to the Entrepreneurial Operating System (EOS) and embraces our core values centered on people, planet, and the principles of integrity, courage, excellence, mindfulness, and empathy (ICEME). He/She is expected to resonate with Menarco’s passion for purpose, innovation, and a commitment to contributing to a greater good, epitomized by our mission to build better for every individual we impact.

Job Summary

Core Function

1. Procurement – Planning and Design Stage

a. Coordinate schedule of meetings and preparation of minutes of meetings

b. Research on new materials, tools and technologies for the improvement of the projects

c. Receiving, organizing and sharing of project files and documents

d. Help his/her team in coordinating with other Menarco teams for pertinent project information dissemination and input

e. Help his/her team in coordinating with third-party suppliers and consultants for project requirements

f. Monitor completeness of tender documents prior to issuance to bidders.

g. Coordinates issuance of procurement minutes of meetings, bid bulletins, notices, invitations, etc.

h. Consolidate technical evaluation for the procurement of designers and consultants.

i. Coordinate with other departments to make sure that activities as per agreed tender schedule are completed as planned.

2. Procurement – Construction Stage

a. Conduct regular inspection on site to make sure that vendors deliver materials / services as per award.

b. Coordinate with the construction management group and the warehouse for the inventory and monitoring of owner supplied materials.

c. Review and confirm completeness of vendors’ billings.

3. Handover Management

a. Assist in ensuring that the units for handover are ready.

b. Assist in making sure that the required documents for handover are correct and complete.

Required Qualification

Education & Experience

Graduate of Architectural/Engineering/Management Course
2-3 years relevant experience in the same capacity preferably from a Real Estate industry. Fresh graduates are also welcome.
Outstanding communication, presentation and facilitation skills
Ability to effectively prioritize tasks and efficiently use time and resources
Self-motivated, ability to work independently and has proactive approach to tasks and problem solving
Adaptability, s/he has flexibility in handling changes and unexpected challenges
Strategic Planning
Complex problem resolution and general management expertise
High level of interpersonal skills and integrity
Solid team player
Strong Business Acumen
Creative, forward thinker
Expert Microsoft Office skills like Word, Outlook, Powerpoint, and Excel.

Project Services Specialist